Bill by the phase, not the guess

A build isn't one invoice, it's fourteen. Foundation, framing, roof, rough-in, finish — each one due at a different moment. QuixChex holds the whole draw schedule and bills each phase when it's actually done.

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How a job runs

One Job, Start to Finish

The job is set up as phases with amounts against them. Your super marks framing complete from site with photos attached; that phase bills. The client can see what's been done and what they've paid without ringing the office for a statement.

The super marks the phase complete
Framing signed off from site with photos attached. That is the trigger — not a call to the office.
That phase bills
The draw goes out against the amount agreed for it, so progress billing stops being a spreadsheet nobody trusts.
The client can see where the money went
What is done, what is paid and what is next, without ringing anyone for an update.

Phase closed. Client informed. Paid.

Draws, Retainage, Changes

Progress billing is a spreadsheet nobody trusts

Every phase is a line with its own amount and its own trigger. Bill it when it's signed off, not when someone remembers.

Deposits and retainage get lost between phases

Take a deposit up front and hold the balance against completion, on the same job record as the work itself.

Change orders arrive faster than paperwork

Add the line, price it, get it approved and bill it — without rebuilding the schedule from scratch.

Day one

Your Prices, Already In

Say you run a construction business and QuixChex sets this up for you before you've typed anything. Every price is editable — they're a starting point, not a rule.

Starting services and prices for a construction business
Service	What it covers	Starting price
Site Prep & Grading	Clearing, grading and site prep	$2,500
Foundation & Concrete	Footings, foundation and pour	$8,000
Framing	Structural framing and sheathing	$12,000
Roofing	Decking, underlayment and shingles	$9,500
Electrical Rough-In	Wiring, panels and rough electrical	$4,500
Plumbing Rough-In	Supply and drain lines	$4,000
Drywall & Finish	Hang, tape, texture and paint	$6,500
Windows & Doors	Supply and install	$5,500
Siding & Exterior	Siding, trim and exterior finish	$8,500
Flooring Installation	Tile, hardwood or LVP	$6,000
Cabinetry & Countertops	Kitchen and bath	$9,000
Permit & Inspection Fees	Municipal permits and inspections	$1,200

Second Nature Integrations

FAQ

Questions, Answered

Can I bill a deposit and then the balance?

Yes. Split any phase into a deposit and a balance, or into as many draws as the contract calls for. Each one bills on its own trigger.

What about change orders mid-build?

Add them as new line items on the same job. They price, approve and bill alongside the original schedule instead of becoming a separate invoice nobody can reconcile later.

Can subs and crews be tracked against a job?

Yes. Assign people to a job and record what each cost it — a day rate and the days they gave it. Clocking in and out is a separate thing: it puts them on the live map while they are on site.

Is retainage a field of its own?

No. Nothing works out a retainage percentage for you and nothing holds it in a pot of its own. What you can do is put the retained amount on the draw schedule as a line of its own, with the release condition written on it — it stays unpaid, and it stays in what the job says is outstanding, until you collect it.

A client I work for every month doesn’t want a bid. Can I just send the bill?

Yes. One screen — who, what, how much — and it goes out as an invoice the client can pay from. The document is headed Invoice with its own number and says the amount is due on receipt, not how long a price holds. It’s a normal job underneath, so it turns up in the same reporting as the bid work.

Can a teammate have a login without seeing everything?

Yes. A teammate starts with what your own account can do and you switch off what they shouldn’t have — refunds, the crew day rates, the price list, the reports. There are 44 separate switches and they’re set per person, so two people at the same desk can hold different ones. Taking a payment and refunding one are checked on the server as well, not only hidden from the screen.

See It on Your Business

A short call, on your own services and your own customers. We'll show you what the first week looks like, and talk through what it would take to get you there.