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Rent in, fees out, books straight

You're billing two directions at once — rent from tenants, fees to owners — and both have to reconcile at year end. QuixChex runs both sides off the same records so the annual statement isn't a fortnight of work.

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How a tenancy runs

One Tenancy, Start to Finish

Rent charges on the first by ACH. A maintenance call comes in, gets coordinated as a job, and the coordination fee goes on the owner's account. At renewal the fee bills itself. At year end everything's already itemised.

  1. Rent charges on the first

    Every unit, by ACH, on the same morning — without anyone sending a reminder or standing at a drop box.

  2. Maintenance becomes a job and a fee

    The call is coordinated, the work is recorded, and the coordination fee lands on the owner’s account while it is fresh.

  3. Year end is already itemised

    Owner statements come off what actually happened, instead of a fortnight of reconciling in January.

Tenant settled. Owner informed. Paid.

Rent Day and Year End

Rent day is the same day for everybody

Recurring ACH on the first, retried automatically if it fails, so you're not ringing forty tenants in the first week of the month.

Owner fees are small, monthly and easy to miss

Management fees bill per unit on their own cycle. Leasing, renewal and inspection fees go on as they happen.

Year-end reporting is a fortnight of reconciling

Every charge is itemised as it happens, so the annual statement is a report rather than an archaeology project.

An empty flat costs a month, not a day

The portfolio lists what is let, what is standing empty and what is out of service, with the rent each empty one is not earning.

Deposit arguments come down to photographs

Condition photos sit on the tenancy, move-in beside move-out. The move-in set goes to the tenant the day they take the keys, so it is a record they have already seen.

Day one

Your Prices, Already In

Say you run a property management business and QuixChex sets this up for you before you've typed anything. Every price is editable — they're a starting point, not a rule.

Starting services and prices for a property management business
ServiceWhat it coversStarting price
Management Fee Recurring monthly, per unit $120
Leasing / Placement Fee Tenant placement, one-time $750
Lease Renewal Fee Renewal processing $200
Move-In / Move-Out Inspection Documented condition report $150
Routine Inspection Periodic property inspection $95
Maintenance Coordination Per work order $75
Turn / Make-Ready Unit turnover $650
Rent Collection / Processing Per-unit processing fee $25
HOA Compliance Handling Violation handling and follow-up $60
Eviction Coordination Filing and coordination $400
Reserve / Contingency Setup Owner reserve funding $300
Annual Statement / 1099 Prep Year-end owner reporting $90

Second Nature Integrations

iStream Winston POS Global Payments Datacap Cash App Chime Varo Platinum Relations

FAQ

Questions, Answered

Can tenants and owners both be on the system?

Yes. Tenants pay you and owners are billed by you — both are customers with their own schedules, records and statements.

Does ACH work for rent?

Yes, and it's usually the right rail for it — cheaper on fees than cards for a recurring charge that size, and it retries on its own if it fails.

Can I bill different fees for different units?

Yes. Each unit is its own schedule at its own amount, so a portfolio with mixed terms doesn't need mixed systems.

Can it add a late fee on its own?

No. There’s no grace period to set and nothing counting the days for you — a late fee is a charge you raise on that tenant yourself, at whatever amount you decide, dated the day you raise it. It goes on as a separate charge rather than moving the rent figure, so rent and penalty never blur into one number on that tenant’s record.

Can I see which flats are empty?

Yes. The portfolio separates let, empty and out of service, and prices the empty ones at their monthly rent so a void reads as what it costs rather than as a gap in a list. A unit taken out of service is counted apart from one you could let tomorrow, because only one of them can be filled.

Where do move-in and move-out photos live?

On the tenancy, which means they stay attached to that tenant and that property rather than to a folder someone has to find. Move-in and move-out sit side by side. The tenant is sent the move-in set at the start, not only at the end — a condition record they have already seen is a much harder thing to argue with.

Can I keep the owner and the tenant straight on one property?

Yes, and they are held differently on purpose. The owner belongs to the property, because they own it whoever is living there. The tenant belongs to the tenancy, so when they move out the record of their time there survives and the next tenancy starts clean.

Can I send an owner a statement of their own account?

Yes. Pick the owner and the dates and you get a PDF, month by month, with every payment that arrived listed by date, the charge it settled and how it was paid. It covers that one account, so it is the fees that owner paid you — not a rent roll for their building, because rent sits on the tenants who paid it. QuixChex also records no expenses, so anything you laid out on the owner’s behalf comes off in your own books.

Does it produce the owners’ 1099s at year end?

No. The 1099 worksheet in QuixChex is built from people you pay a day rate and record against work, and property management doesn’t carry crew pay — so that report isn’t on your account. It also holds no record of money you sent an owner, only money you collected. What it gives you is the collection side — every payment that came in, dated and against the account that paid it — for whoever does the filing.

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See It on Your Business

A short call, on your own services and your own customers. We'll show you what the first week looks like, and talk through what it would take to get you there.

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