Dues on the first, green fees at the tee

Two golfers on the same tee at 9:04 can be two completely different transactions — one bought their round in January, the other is paying now. QuixChex bills the dues, takes the green fee, and keeps the outing on its own contract from the quote to the final headcount.

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How a tee time runs

One Tee Time, Start to Finish

A corporate scramble books for June: 72 players, a shotgun start and eight hole sponsors, quoted in March with a deposit to hold the course. On the day the field comes in at 72 rather than the 80 first talked about, and the balance is cut to what actually walked. Meanwhile Saturday’s sheet has eight groups on it — five of them members whose rounds are already bought, three of them guests paying at the first tee, and one card from January that never went through.

The sheet fills
Members, guests and an outing block, each on the slot it holds. A member’s round is recorded at nothing; a guest’s carries the fee and the cart.
Dues run on their own date
Monthly by ACH, and a card that fails retries itself rather than waiting for someone to notice in March.
The outing settles on the real field
Deposit held the date. The balance is cut on who actually played, not on who was quoted.

Sheet full. Dues collecting. Outing settled.

Dues, Green Fees and Outings

One Tee Sheet, Three Ways to Bill

A member whose dues cover the round, a guest paying at the first tee, and an outing on a signed quote. The sheet shows all three the same way; the money behind them isn’t the same at all.

A Member’s Round Still Gets Recorded

It rings up at nothing, because it was already bought. That’s not the same as not recording it — a round nobody wrote down is a round the book doesn’t have, and rounds per member is how a club prices next season.

Dues That Didn’t Go Through

A card declines in January and the member plays all February, because nothing on the tee sheet says otherwise. The failures list who, how much and how long ago, and it retries by itself.

An Outing Is a Contract, Not a Booking

Quoted in March, deposit to hold the date, played in June, and the balance cut on the field that actually turned up rather than the field that was quoted. Deposit and balance are two stages on one job.

The Pro Shop Rings to the Same Account

Gloves, a sleeve of balls, a bucket on the range — against the golfer who bought them, on the account their dues already run on.

Day one

Your Prices, Already In

Say you run a golf club business and QuixChex sets this up for you before you've typed anything. Every price is editable — they're a starting point, not a rule.

Starting services and prices for a golf club business
Service	What it covers	Starting price
Green Fee — 18 holes, weekday	Monday to Thursday, walking	$42
Green Fee — 18 holes, weekend	Friday to Sunday and holidays	$62
Green Fee — 9 holes	Either nine, subject to the sheet	$26
Twilight Rate — 18 holes	Same course, less daylight	$32
Cart — 18 holes, per rider	Per rider — two riders is two lines	$20
Club Rental — full set	Usually a sleeve of balls with it	$45
Range Balls — large bucket	At the desk or the range	$14
Membership — Individual, monthly	Dues, on a recurring schedule	$175
Membership — Family, monthly	Two adults and children under 21	$265
Membership — Junior, monthly	Set your own age bracket	$65
Trail Fee — private cart, annual	Member keeps a cart on site	$400
Outing — per player, 18 with cart	The line an outing quote is built from	$85
Shotgun Start Surcharge	Closing the course to public play	$500
Hole Sponsor Sign	Per hole, printed and placed	$125
Lesson — 60 minutes	With the teaching pro	$90

Second Nature Integrations

FAQ

Questions, Answered

Can it stop a member booking beyond what their membership covers?

It records the tier and what the round should cost, and a member’s round is priced at nothing because the dues already bought it. It does not police the tee sheet — guest limits, reciprocal play and how far out each tier can book are club rules, and they differ at every club.

Does it handle the tee sheet itself?

Tee times are bookings on the day, with the group and what each one owes. A visual sheet — the course, the slots and who is on them — is being built and is not shipped yet. What is here today is the money behind each slot rather than the picture of the morning.

What happens when a member’s dues card declines?

The schedule records the failure with the reason and the date, retries on its own, and the member appears on the failures list. It does not suspend their play — that is a decision a club makes, not one software should make for it.

Can an outing be invoiced in stages?

Yes. A deposit holds the date and the balance follows, and the balance is raised on the final headcount rather than the quoted one. Both stages sit on the same job, so what was asked and what was paid stay together.

Do you take a cut of green fees?

No. QuixChex charges for the software. Card and ACH run through the gateways it integrates with, and their rates are between you and them.

Is there an age check for the bar and the beer cart?

There is, and it is off by default. A municipal course with a vending machine needs nothing; a club with a clubhouse bar and a cart on the back nine can turn on an ID check at the register. Only you know which you are.

See It on Your Business

A short call, on your own services and your own customers. We'll show you what the first week looks like, and talk through what it would take to get you there.