Maintenance plans quietly lapse
Annual plans renew automatically on the anniversary. Nobody has to remember who signed up last March.
HVAC maintenance plans that bill themselves
The maintenance plan is your best revenue and the easiest to let slide. QuixChex renews it, dispatches the tech, prices the replacement off what they found, and takes the payment — all on one customer record.
Why HVAC is different
Where It Gets Hard
A $95 service call becomes a $6,800 replacement
The tech's notes and photos come back from the house, you price the replacement off them, and the quote goes out the same afternoon.
Emergency calls need a different rate
After-hours work is its own line item at its own price, so overtime doesn't get billed as a normal call.
Day one
Your Prices, Already In
Say you run a HVAC business and QuixChex sets this up for you before you've typed anything. Every price is editable — they're a starting point, not a rule.
| Service | What it covers | Starting price |
|---|---|---|
| Annual Maintenance Plan | Two seasonal tune-ups a year | $199 |
| AC Tune-Up | Cooling inspection and clean | $129 |
| Furnace Tune-Up | Heating inspection and clean | $129 |
| Diagnostic / Service Call | On-site diagnosis, per visit | $95 |
| AC System Replacement | Condenser, coil and install | $6,800 |
| Furnace Replacement | High-efficiency furnace and install | $4,900 |
| Heat Pump Installation | Heat pump supply and install | $7,200 |
| Ductwork Repair | Seal, repair or reroute ducts | $850 |
| Smart Thermostat Install | Supply and setup | $285 |
| Refrigerant Recharge | Leak check and top-off | $240 |
| Air Quality / UV Add-on | UV light or purifier install | $495 |
| Emergency After-Hours Call | Priority after-hours service | $195 |
How a job runs
One Job, Start to Finish
A tech gets the call on their phone with the address, clocks in, diagnoses the unit and sends photos back. The office prices the replacement from the same job record, sends the quote, and when it's approved it becomes a scheduled install with a deposit charge attached.
Already Connected To
QuixChex reads card activity straight off Winston POS, settles through iStream and Global Payments, and is backed by Port City Processing LLC. Whatever you already run on the counter and in the back office keeps running — QuixChex fits around it.
FAQ
Questions, Answered
Can I bill an annual maintenance plan monthly instead?
Yes. The plan is a price and a cadence — charge it once a year, or split it monthly on ACH so it's easier for the homeowner to say yes to.
Can I take a deposit on a system replacement?
Yes. A replacement can be split into a deposit and a balance, or into milestone charges if it's a bigger commercial job.
Does the tech in the field see pricing?
Only what you let them see. Field users get their own day and the job in front of them; the office prices the work.
Goodbye chaos, hello clarity
See It on Your Business
Fifteen minutes, your actual services, your actual customers. We'll show you what the first week looks like.