A barn sells a fixed number of stalls by the month, and board is only part of what a boarder owes at the end of it. QuixChex charges the board against the card or mandate already on file, keeps every stall on the books with the horse that’s in it, and puts the training rides, the clipping and the holds for the farrier onto the agreement they get billed from.
How a lesson runs
A mare is shipping in on the 1st. The stall was held for her three weeks earlier at a price with a deposit against it, and the day the contract came back signed the hold became her board agreement on that stall. Her owner’s card goes on file and board charges monthly from there. Through the spring, two training rides a week, a body clip in March and the hold for the farrier every six weeks go onto the agreement as they are done. In April the barn hauls her to a show — the day fee and $2.75 a loaded mile — and that goes on the same agreement rather than on a note in the tack room.
A stall hold is a priced offer with a date and a deposit against it. Signed, it becomes the board agreement on that stall; released, the stall goes back on the board for whoever rings next.
One monthly mandate per horse, on the details already on file. What fails comes back with a reason and a date instead of turning up in next month’s guesswork.
Rides, clipping, blanketing, the holds and the haul to the show go onto that horse’s agreement as they happen, so what gets billed for the month is what was done rather than what anyone remembers of it.
Stall full. Board collecting. Extras billed.
Board is one standing monthly charge per horse against the card or ACH mandate on the boarder’s file. A failed one lands on the failures list with the boarder, the amount and the date it first bounced — because a card that died in the fall is four months of hay by February, and nothing out on the aisle says so.
The month’s extras get done before nine in the morning and remembered on the 1st or not at all. Each one goes onto that horse’s board agreement as it happens, and the work that was done and never billed is counted on its own — a figure, not a feeling.
Twelve box stalls, four shed row, four slots in the front field, each with its square footage, its aisle, the turnout that comes with it and its monthly board. A pasture that takes four horses is four places, so a full field never reads as one horse in and three stalls standing empty.
The horse is the record — breed, sex and age, weight in pounds, microchip, and the feed, supplements, turnout group and farrier cycle written the way the barn says them. Weight is a real number, not a note, because it doses the dewormer. And the owner isn’t at the barn, so the scrape found at turnout goes to them as a photograph before the phone call.
A negative Coggins, vaccination records, the boarding contract and the signed liability release are documents with expiry dates, and the ones about to run out are counted where you’ll see them. Straight about the shape of it: they file against the boarder rather than against the horse, with the date on the horse’s card as well.
Day one
Say you run a horse boarding business and QuixChex sets this up for you before you've typed anything. Every price is editable — they're a starting point, not a rule.
| Service | What it covers | Starting price |
|---|---|---|
| Full Board — Stall | Matted 12x12 stall, daily turnout, hay, grain and stalls cleaned daily | $725 |
| Pasture Board | Field board with a run-in shed, hay and a daily check | $325 |
| Training Board | Full board plus four training rides a week | $1,450 |
| Layup & Rehab Board | Stall rest, hand-walking, wound care and medications given | $1,100 |
| Private Lesson — 60 min | One rider, one hour, on their own horse or a school horse | $75 |
| Group Lesson — 60 min | Up to four riders | $45 |
| Training Ride | A ride put on the horse by the trainer, billed per ride | $55 |
| Blanketing & Medication | Per month — on and off daily, and anything the vet prescribed | $45 |
| Hold for Farrier or Vet | Caught, held and put back out, per visit | $20 |
| Full Body Clip | Full clip — bridle path, ears and legs included | $200 |
| Show Braiding — Mane | Braided the morning of, at the show | $80 |
| Show Weekend — Day Fee | Stall, shavings and coaching at the show, per day — hauling is billed separately | $125 |
| Hauling — Per Loaded Mile | Door to door, loaded miles only, two-hour minimum on a local haul | $2.75 |
| Late Board Fee | Charged when board is unpaid past the grace period in your contract — set your own figure | $0 |
FAQ
Yes — a monthly recurring charge per horse against the card or ACH mandate on file, on the date you set, and a failure comes back with a reason and a date. QuixChex isn’t the bank end of that: card and ACH run through the gateways it integrates with, on your own merchant account, and those rates are between you and them.
The line is there at your figure; the timing stays yours. Nothing here counts the grace period down — that is whatever your contract says, and no two barns set it the same, which is why the line ships at $0. Put your number on it once and it goes onto a board agreement like any other charge, the day you decide the board is late.
Three horses, three stalls, three board agreements, one boarder. Each carries its own rate, its own extras and its own paperwork, and the list puts the horse first because that is how the phone call starts. Being straight about the limit: billing reaches the owner, so what one horse cost you over a year is not a total the system adds up today.
No, because only one of them has a day. A lesson or a training ride sits on an hour of a Tuesday in the calendar; a board agreement runs from the day the horse ships in until somebody hauls him out, and never lands on a date at all. What’s on today is the lesson sheet.
On as a document with an expiry date, with the date on the horse’s own card too, and anything close to running out is counted on the dashboard. The honest part: documents file against the boarder rather than the horse, so a two-horse owner’s papers sit side by side on one record.
It can, and then the count lies. A field that takes four horses is four places on the roster — otherwise a full pasture reports as one stall let and three standing empty. Slots keep the vacancy figure true, at the cost of a roster that reads “Front pasture — slot 3”.
Not as something that fires on its own. The cycle is on each horse’s card, the visit goes in the calendar as a block, and the $20 hold is billed per horse like any other extra, so the morning is booked and the holding is paid for. Which eleven are due in the same week is still yours to work out.
Yes. Fly spray, supplements, a bag of grain or a lesson card ring up against the boarder who bought them, on the account their board already runs on. Tax goes where your state puts it — plenty of them tax the grain over the counter and leave board and instruction alone — so it sits on the sale rather than on the board agreement.
A short call, on your own services and your own customers. We'll show you what the first week looks like, and talk through what it would take to get you there.