One client, one project, three monthly plans

A $3,250 website build gets paid once. The $46 hosting and the $195 maintenance plan charge every month after go-live, and a managed IT retainer at $650 charges alongside them. QuixChex prices the project on a proposal, and the plans keep billing after the build is paid for.

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How a project runs

One Project, Start to Finish

A dental practice wants a new site. The proposal goes out at $3,250 for the build and $950 for the brand kit, with hosting and the maintenance plan priced on the same page. They approve it, and the first payment comes in by link that week. The site goes live, the rest of the build is billed that day, and hosting at $46 and maintenance at $195 start charging monthly. In March the practice puts its machines on managed IT at $650 — same client, one more schedule.

The proposal goes out with the plans on it
The build, the brand kit and the monthly plans are priced on one proposal, so the client agrees to the retainer at the same time as the site.
The client approves it and pays
They type their name to approve, and the approval is stamped with the date and time. A pay link takes the first payment — no card number read out over the phone.
The plans charge from go-live
Hosting, maintenance and managed IT charge every month at that client’s price. What’s due in the next seven days, and anything that failed to collect, is on the dashboard.

Project live. Retainers charging. Paid.

Retainers, Scope and Renewals

Twelve retainers, all billed by hand

$650 for managed IT, $1,040 for SEO, $46 for hosting — each one charges on the date it started, at the price that client agreed to. The first of the month stops being a billing run.

The project grows and the proposal doesn’t

Extra pages, a second round of logo concepts, a $780 data migration nobody scoped. The extra work goes out as a second proposal, picked from the same service list as the first, and it’s approved before anyone builds it.

The $46 line is the one that goes unbilled

Hosting bills monthly and the domain and SSL renew once a year at $156. Both are schedules on the client, and a schedule that only fires in twelve months is still sitting there in twelve months.

One client is a project, a plan and a renewal

A one-time $3,250 build, a $195 monthly plan and a $156 yearly renewal belong to one client and run on three different cycles. The revenue report totals collections by what each schedule is for, so hosting, maintenance and SEO come out as separate figures rather than one total.

Day one

Your Prices, Already In

Say you run a web and IT services business and QuixChex sets this up for you before you've typed anything. Every price is editable — they're a starting point, not a rule.

Starting services and prices for a web and IT services business
Service	What it covers	Starting price
Website Design (one-time)	Custom design and build	$3,250
E-commerce Setup (one-time)	Store, catalogue and checkout	$3,900
Logo & Brand Kit (one-time)	Logo, colours and guidelines	$950
Data Migration (one-time)	Content moved to the new platform	$780
Content Writing (per page)	Written page content, per page	$195
Email & Productivity Setup	Business email and workspace	$325
Monthly Hosting	Managed hosting, monthly	$46
Website Maintenance Plan	Updates, backups and monitoring	$195
Managed IT Support (monthly)	Helpdesk and endpoint management	$650
SEO Retainer (monthly)	Ongoing search work	$1,040
Social Media Management (monthly)	Scheduling, posting and reporting	$650
Analytics & Reporting (monthly)	Traffic and conversion reporting	$260
Cloud Backup (monthly)	Offsite backup and recovery	$98
Domain & SSL (annual)	Domain and certificate, yearly	$156
SSL & Security Hardening	Certificates, firewall and hardening	$390
Emergency Support (per hour)	After-hours or priority support	$228

Second Nature Integrations

FAQ

Questions, Answered

Can one client be on several plans at once?

Yes. Hosting, a maintenance plan and managed IT sit on the same client as three separate schedules, at three amounts on three dates. Pause one and the other two keep charging.

Can I take money up front on a project?

Yes. Once the proposal is approved, a pay link goes out for the first payment and the rest is billed at go-live. While that link is out the dashboard counts it as money sitting with the client, so a link nobody opened doesn’t just go quiet.

Does this track hours or run timesheets?

No. There are no clock-ins here — it’s proposals, plans and payments. After-hours work bills as a line at $228 an hour, and whatever you use to track the time stays where it is.

Can clients pay from a bank account instead of a card?

Yes, card or bank, and the client picks on the pay page. A charge that fails pauses that plan and puts it on the dashboard with the reason, in words you can act on.

Do I have to rebuild the proposal for every new site?

No. Your services are a priced list, so a proposal is picking lines — the build, the brand kit, the plans — not retyping them. A line you type in by hand gets added to that list afterwards, so you only invent it once.

Do clients get anywhere to see what they’re paying for?

Yes. A client can be given a login that shows the plans they’re on and the payments already taken. It answers the “what’s this $46 for?” email without anyone going back through their own records.

See It on Your Business

A short call, on your own services and your own customers. We'll show you what the first week looks like, and talk through what it would take to get you there.